In the past, an intranet only served as a content repository. However, today, the intranet has enjoyed continuous innovation and development over the past few years. So, besides being a central hub for internal communication and information sharing, it acts as one of the best online collaboration tools to enhance employee collaboration within an organization.
Today, every company has an intranet, be it a collection of communication tools or a formal software solution. An intranet is crucial for any business working digitally to perform day-to-day tasks. The demand for the best intranet platforms is increasing day by day. So, you can find enormous numbers of CMS employee intranet options.
However, your choice of the business intranet will significantly impact your business productivity and onboarding process. So, before you choose an intranet, you should know the must-have features of CMS intranet. In this guide, we will discuss the features you should consider when opting for a CMS intranet.
Which CMS intranet features are crucial in the digital workplace?
1. Easy to use
A CMS employee intranet must have an intuitive user interface that is easy to use and require minimal training to maximize the adoption rate. Your employees will feel shy to use a complex and slow intranet. You are opting for user onboarding software to save the employee’s productive time.
However, a complex and slow intranet will not only create frustration but also make it difficult for the users to find the relevant information, leading to a wastage of time. So, before you finalize your intranet option, make sure you ask your vendor to give a demonstration. You can also perform a survey to ask your employees what features they want in a business intranet and then customize your intranet features.
2. Access controls
Thanks to technological advancement, today’s intranet platforms allow you to configure and manage access controls. With this outstanding feature, you can manage which employees can and can’t see or publish information on your intranet. The best intranet content management system will go one step further and enable you to approve content before publishing.
For example, you can create different content management groups of content creators and publishers. With the intranet access control, content creators will only upload and edit content, whereas content publishers will publish the content after reviewing it. Access control feature of a CMS intranet will add an extra layer of accountability and help you ensure your employees get only the right and most updated version of the information.
3. Content targeting tools
Every company has some confidential information that they can’t afford to share with every employee of an organization. So, your business intranet must allow you to show the information to the relevant audience only. Not only this will minimize information overload but also make it easier for the employees to find the relevant information.
For instance, you can choose to share HR and administrative information with HR managers and administrators, making it easier for staff to access the information curated to their requirements. The content management features will also aid in improving employee engagement and internal communication within the organization.
The Bottom Line
The best CMS intranet helps improve productivity by providing quick and easy access to the right information to the employees. It helps reduce frustration by providing your employees with intuitive search functionality. Apart from this, it saves time and minimizes administrative tasks.
So, no matter what your business goals are, an intranet plays a vital role. Hence, it is recommended to choose your CMS employee intranet carefully. All the Best!
