Is Digital Archiving Secure?


DIGITAL ARCHIVING
Spread the love

There are many questions about whether digital archiving is secure. Unfortunately, there is still a lot of fear (especially from more traditional people) of archiving documents in the digital environment.

This is because there is a fear of the possibility of unauthorized people having access to the system and, consequently, to the company’s documents, which can often be highly confidential.

However, the technology and tools in this area have developed. This transformed the security levels of digital platforms, making this option very attractive, especially in terms of security.

Is digital archiving Secure?

This is because there is a fear of the possibility of unauthorized people having access to the system and, consequently, to the company’s documents, which can often be highly confidential.

However, the technology and tools in this area have developed. This transformed the security levels of digital platforms, making this option very attractive, especially in terms of security.

So, is digital archiving effectively secure? The answer to this is quite simple: yes, it is highly secure and there are several aspects to this.

The first point to be made about this is that the storage medium is a digital channel. When the storage is done by a specialized company, the security levels of this channel are very high.

There is no unauthorized person who can access the information to gain access to the files of the company or institution. In addition, it is possible to define who within the company will have access to documents.

Not only to decide who can or who cannot enter the system, but also to do it more specifically: separate the files according to the sector and only allow those responsible for the area to enter.

See also  HIPAA Compliant Messaging Software Products For Small Businesses

In addition to these access issues, digital archiving is secure because it promotes document integrity.

When documents and files are stored physically, there is a possibility of losing or damaging them. Floods, fires, humidity, and other agents can totally damage the entire collection.

When storing data in digital media this is the kind of thing that will not happen. The data is not stored on a machine itself (the computer only allows access), but on a cloud system.

And even if there is some complication it is possible to recover all the files since the last backup.

Digital archiving is secure, but what about the other advantages?

Digital archiving is secure, but that’s just one of the benefits of digital storage.

Companies and institutions are increasingly betting on document management because the return on this investment is interesting.

The automation of processes provided by digital archiving promotes greater agility in all processes (directly and indirectly). With just a few clicks you can find everything you want.

It is important to remember that to achieve high levels of agility, archiving must be done intelligently, not arbitrarily. Otherwise, the search for documents and files will continue to be time-consuming.

Another important point is space-saving. Companies that deal with many physical documents know how much space the collection takes up. When everything is in the digital environment, there is no need for any physical space.

And about the legality of documents and files, nowadays with the new legislation, people and bodies (including the public) are increasingly accepting files in their digital form.

Meet the Docbyte:

See also  How Brazilian Tech Sherpa Gustavo Machado Plans to Save American SMBs from the Looming Tech Tidal Wave

Digital archiving is safe and brings several benefits, but to ensure all this, it is essential to have a company that specialized in document management.

There is no way to talk about Digital Archiving without mentioning DocByte, a Digital archiving services providing company that has been working in the market for years and is recognized for its vast experience in the field.

In addition to ensuring secure digital archiving, DocByte archives documents in a personalized way for each client, developing a fast and efficient search system. Discover the services!

Have a differential in your company, request a call now and learn more about all our solutions.


Spread the love