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Whether you are just starting out or have been running your business for a while, you know how important it is to have a good meeting. A meeting can be very beneficial for a business, in terms of productivity, retention, and motivation. Many people struggle to run an effective meeting, but with a little planning and a few tips, you can be on your way to running a successful meeting. In this post, we will discuss how to run successful virtual and face-to-face meetings, from planning to the logistics of the day of the meeting.
Table of Contents
1. Planning a successful virtual meeting.
One way to make a virtual meeting successful is to make sure that you have a clear goal in mind. You should also make sure that everyone involved in the meeting is clear on the goals and objectives. You should also make sure that you have a clear meeting plan, which is a list of actions that everyone in the meeting will follow. It is also important to have a clear call to action and a clear follow-up meeting plan. This will help the meeting go more smoothly, and will allow you to move on to the next steps.
2. Preparing to run a face-to-face meeting.
One of the most important skills for anyone to develop is the ability to run a face-to-face meeting. Face-to-face meetings are different from virtual meetings, and both require different skills. When preparing for a face-to-face meeting, it is important to think about how you will facilitate the meeting. You should decide whether you want to run the meeting yourself or if you want to delegate it to someone else. For example, if you want to run the meeting yourself, you should think about what time you will have the meeting and what time you would like to have it end.
You should also decide if you want to have a break or if you want to have a short break in the middle of the meeting. If you want to delegate the meeting, you should think about who you would like to have in your meeting. You should also decide if you want to have a phone conference or if you want to have a video conference. There are a lot of different ways to run a meeting, but it often comes down to the person who is facilitating the meeting.
3. Day-of meeting logistics.
Once you’ve decided to use virtual meetings, it’s important to consider the logistics. The type of virtual meeting you’re planning will determine what type of logistics you need. For example, if you’re planning a virtual meeting for an online sales team, you’ll need to think about how the meeting will be conducted.
You’ll need to consider how much time the meeting will take, how many people will attend, and how the meeting will be recorded. The type of meeting you’re planning will also determine who will attend. If you’re planning a virtual meeting for a conference call, you’ll need to be more specific about who is attending.
4. Tool for virtual and face-to-face meetings.
Meetings consume time and effort, and they are notorious for their inefficiency. They necessitate physical travel to a specified room, as well as the memorizing of call-in codes while navigating A/V equipment. Then there are meetings that don’t have an agenda, are managed poorly, or waste valuable time simply scheduling.
Some meetings, such as department or organization-wide meetings, or manager/employee one-on-ones, are nearly always preferable in person or over the video, but we’ve discovered that some common meeting types can be eliminated entirely owing to better team communication. But there are also paid versions for these apps in slack for the premium and special features to use slack.
