Are you concerned that your confidential information will fall into the wrong hands? You’re not by yourself. As a result, many businesses now use a secure shredding company.
Every day, your company receives or generates sensitive data. It can range from printed materials created by staff members to personal client information, strategic planning documents, or medical records. With fraud, corporate espionage, and identity theft all on the rise, you can’t afford to risk your company’s or your business’s reputation. You should use a secure shredding service in New Jersey.
What Exactly Is Document Shredding?
Document shredding is destroying documents by shredding them into small pieces that cannot be reconstructed. It is an important step in preventing identity theft because it ensures that criminals do not have access to your personal information. Paper shredding companies also provide various shredding services, so you can choose the one that best meets your needs.
Sorts of Shredding Services Available
A company’s shredding services are important because you want to ensure that your documents are properly destroyed. On-site shredding is provided by some companies, which means that the papers are shredded at your location. It is a good option if you want to see the shredding process. Other companies provide off-site shredding, which means your documents will be collected and transported to a secure facility for shredding.
What Kind of Data Should Be Shredded?
Shredding entails properly destroying user devices like computers and tablets and storing devices like HDDs, SSDs, USBs, CDs, DVDs, and even cassette tapes.
Industrial paper shredders provide a method for destroying devices and any stored data. Traditional document shredding is also a form of data destruction and a dependable way of protecting private information. If you’re unsure what documents to shred, we’ve compiled a list of records always to destroy.
Financial Details
An identity thief could use anything from a financial institution, including account numbers, passwords, and financial documents like checks or loan applications.
Although you should keep copies of bank and credit card statements for record-keeping purposes, you are only required to keep them for one year. Anything older, canceled checks, canceled checks, and any online orders containing your bank or billing information should be destroyed.
Personal Information
Identity thieves want personal information like your name, address, and credit card numbers. Your birth date and social security number are critical. It is a good option to shred any documents or items that contain this information. Other information you provide, such as your full name, address, home or work phone numbers, and driver’s license number, should be treated with caution. It includes mail from the Internal Revenue Service, documents from the Department of Motor Vehicles, and any employment-related correspondence.
Other than your passport & all travel-related documents are shredded.
Account Details
Fraudsters also steal account numbers, usernames, and passwords. Credit card statements, personal and property tax statements, invoices, and other documents containing this information are destroyed. It would help if you also shredded mail containing information about your utility accounts, cell phone bills, and internet service provider bills.
Disposal of Hard Drives
Hard drive destruction is another service that some shredding companies provide. This service destroys your hard drive, rendering your personal information inaccessible. It is an important step in preventing identity theft because it ensures that criminals do not have access to your personal information.
Contracts
Any business contract, including employment contracts, property purchases, and business contracts, should be confidential. These documents frequently contain extensive personal information about you and the people with whom you do business. Warranties are extremely valuable to a thief because they contain a wealth of information. Once the contract has been finalised, and an electronic copy has been safely scanned and saved, destroy any hard copies to ensure they are not misused.
Don’t ever shred.
Any documents that are permanent records must be stored securely. Safe deposit boxes, locked file rooms, and locked file cabinets are all viable options. Here are a few examples:
- Adoption papers or birth certificates
- Cards for Social Security
- Passports or citizenship papers
- Decrees of marriage or divorce
- Certificates of death for family members
- Keep auto titles and home deeds in a safe place for as long as you own the property.
When Will You Receive A Certificate Of Destruction?
After shredding your documents, shredding companies will provide you with a Certificate of Destruction.
This certificate verifies that your documents were destroyed and can be used as evidence if you need to file an audit report. So make sure to choose a company that offers this certification.
Info field Security is bonded, insured, and certified by the National Association for Information Destruction, and we keep up with the latest technology and legislation (NAID).
All our professionals are screened and uniformed with ID, and our facility is monitored by access control and video monitoring 24 hours a day, seven days a week.
Whether you call us for one-time or ongoing service, you can confidently meet all legal standards and requirements. We shred documents quickly and on-site, with witness service available via truck video monitors.
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