Are you thinking about setting up an employee intranet portal system but don’t know where to start? If Your answer is yes, this article is specially designed for you.
The company intranet is where all company’s information is stored and shared. It is also where employees can access their work and management information, such as emails, documents, etc. Setting up a system is not an easy task, but with the right step, it can be done smoothly.
Steps to set up the Employee Intranet System:
Table of Contents
What are the functions you need?
First of all, it is important for you to decide what objectives you want to achieve by adding the employee system in your company. Are you willing to create a functional collaboration with space for your employees or keep them engaged throughout the day?
Figure out all the extra special features:
Do you have any specific requirements of features or functions with your intranet system? For example, it usually happens that when the employee intranet portal looks like a social media platform, then it is more likely to be used by the employees. Before getting one, make a list of all your requirements.
Have a consultation with your employees:
Must ask your employees for their suggestions. Ask them about the features or specifications they would like to have in the intranet system. It will help you out in making your decision smartly.
Choose the right intranet software for your company:
When it comes to getting an employee intranet portal system, you will see a lot of different options with different features, from custom-built options to cloud-based solutions. Check all the features and details, and then on the basis of factors like user-friendliness, functionality, security, cost, and support, choose the one that fulfills your needs.
Usage policy must be there:
Make sure all your policies are transparent and clear with your employee. Try to keep all the important documents on your employee intranet portal so that you do not need to waste your time on platform switching.
Decide the ownership:
Along with getting the intranet system, it is also important for you to decide who the intranet manager will be. Mast shows a particular person having the ownership of the internal communication strategy.
Create a launchpad:
Getting the system is not enough; you should also decide how to launch the system. If you have any other older system in your company, then first, you need to set the engagement and adoption targets. Then make sure that the employees are able to adapt to the new modern system techniques.
Start with the basic functions:
Your system doesn’t need to be full-fledged at the time of launch. However, make sure that all the basic functions are there and running properly. Then, upload the published content into the system and let your employees adopt the change.
Add access controls according to the requirement:
You need to add access controls as a few areas of the system need to be restricted so that your sensitive and confidential information can only be viewed or searched by a specific person. In case you find any area to be locked down, then lock it.
Help employees in making the most of the intranet:
It is necessary to make your employees and workforce understand the usage of the intranet system. Let them know about all the system’s important features and how they can use it.
Customize the intranet:
Almost every intranet system comes with some degree of customization. However, in some specific areas, you need to hire a developer to handle the customizations why leather can easily get managed with drag and drop controls.
Let the workforce know about its benefits:
While making your employees learn about the new system, make sure they understand its benefits. Also, your employees must have a sense of the right usage of the system. Also, use the intranet system yourself because if you are not using it, your employees will not take it seriously.
Finally,
Once the employee intranet system it’s completely set up and running, start tracking the usage and respond to the feedback. There may be chances that your employees do not use the system to face trouble while adapting it. Speak to them and try to solve the problem undefined. It is your responsibility that your employees use your company intranet system properly without any complexity. The process may take some time to run smoothly, but once it is done, it will become an important part that will keep your employees engaged and more productive.
