Streamline HR Processes Using Document Verification in 2023


Streamline HR Processes Using Document Verification in 2023
Streamline HR Processes Using Document Verification in 2023
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Human resources management is crucial to running a business – It can protect a business from liabilities and potential legal issues. Not to mention that employee well-being also falls under the scope of HR.

However, the abundance of tasks, including employee onboarding, task management, and attendance issues, can be too much for the HR department to handle. After all, these processes involve a plethora of documents. Yet, humans can only retain productivity and efficiency up to a certain limit. This is why companies around the globe are automating document verification to speed up HR processes. Apart from efficiency, such systems also bring unparalleled accuracy, further solidifying their need. Here are some ways that businesses can streamline their HR operations using online document verification: 

Effective Employee Onboarding 

Onboarding is the first impression of the company to the new employees. Therefore, it is significant in employee retention and results in a strong company culture. Due to the rising fraud in the job sector, companies implement a thorough procedure for verifying the identities of new employees. Yet, even in this digital age, 88% of employees report a lack of smooth onboarding for new employees. One major factor behind this shortfall is the slow processing of identity verification documents. Therefore, thoroughness can backfire if manual document verification slows up the daily operations of the human resources department. Getting talented employees is already challenging in the current job market, a robust document verification solution can ensure employee retention by providing a welcoming experience. 

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Timely Performance Communication

Apart from the new-hire document checking, a robust online document verification process can also increase the efficiency of performance communications. These processes chiefly encompass performance audits, reports, and corrections. The HR personnel conduct these sessions in person or send out a monthly report to the employees. Such reports convey appreciation, or caution if necessary, to the employees. Therefore, performance communications maintain the overall output of a company. Reports suggest a 25% increase in productivity due to effective communication. Typically, these processes consume a lot of time, resulting in extra backlog in the HRM operations. On the other hand, online document attestation can automate sending out performance-related documents. Doing so will save time and create a consistent employee appraisal method. 

Rectify Attendance Issues

Since a company is operating on the output of all employees, consistent attendance is necessary to optimize operations. Excessive tardiness can overshadow even talented employees. However, maintaining attendance can be challenging for HR, primarily if the company supports multiple work modes. Even though remote gained traction during the pandemic, it is still going strong. Since most companies still maintain a physical register for on-site employees, combining attendance from different sources can take time and effort. Document verification can help accommodate the attendance of all employees in such a diverse scenario. These solutions utilize modern optical and intelligent character recognition technology to extract document data. Furthermore, this data is converted into machine-editable documents for further processing. 

Compliance with Office Policies and Labor Laws

Document authentication can play an integral part in creating a uniform company policy and complying with government policies. Companies are legally required to communicate changes in their policy with employees. Moreover, they must also convey office guidelines to new hires. Document verification can ensure that all employees receive updated policies, thus protecting the business from potential liabilities. 

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Apart from policy communication, HRM involves proper documentation of organizational policies. However, manual work can introduce unnecessary friction in these processes as well. Since companies worldwide are racing towards faster processing times, it becomes necessary to implement document verification at this stage. Combining this technology with AI can reveal significant inaccuracies in the text. Therefore, such proactive steps can save companies from potential legal issues.

Medical Documentation

Employees taking a few days off is expected. However, companies have to be vigilant against deceptive documents. Yet, questioning an employee’s intentions can be counter-productive and unwelcoming. This is where document verification can ensure that only people with genuine issues take medical leaves. Moreover, automatic data gathering will also help HR in data storage and retention. 

Document verification can be especially helpful in the medical industry besides employee leaves. Hospitals still utilize paper-based documents for most operations. Automating this process can lead to faster patient processing and fewer fraud cases. 

Key Points of HR Document Verification

Broadly stated, it is the job of the human resources department to maintain and create a safe work environment. A robust document verification process can go a long way by providing accurate screening of employees and timely communication. Furthermore, document authentication ensures new hires do not face obstacles during onboarding by providing quick document verification. Similarly, it can help find inconsistencies in organizational policies. Apart from its technical superiority, document verification is cost-friendly and does not require extensive training compared to its manual counterparts.


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Adil Husnain

Adil Husnain is a well-known name in the blogging and SEO industry. He is known for his extensive knowledge and expertise in the field, and has helped numerous businesses and individuals to improve their online visibility and traffic.