Using artificial intelligence (AI) may enhance live event management and simplify the job of an event planner. Artificial intelligence solutions save time and money.
Using AI may also improve event planning efficiency and increase attendees’ happiness across all aspects of the event in many ways, including attendee engagement and venue security.
In this article, we go over how AI is being used in live event processes and executions by business event management, and event planners.
Modern guests expect to have access to digital experiences that will improve their face-to-face interactions and aid in the accomplishment of their own objectives or a better comprehension of the event’s subject matter.
Aside from that, AI will change how we organize events. We’ll soon be able to experience the creative outcomes of cutting-edge technology, from chatbots to very intelligent technologies. The benefits and impact of AI in event planning include the following:
Table of Contents
An effective event website copy
You could soon be able to create your own event page text. It will be done for you by machines.
Even though the idea is still relatively new, a few platforms have already claimed that they would produce persuasive text that perfectly aligns with the objectives, principles, and purposes of your event.
The text will automatically produce when you introduce the terms you wish to emphasize.
Create a captivating visual identity for the occasion
Tommy Mellow, the founder of A1 Garage Door Service and someone that has held and performed at events in the past, shares: “AI-based design services are now available on certain new websites.
Consider the scenario when you need an intriguing logo for your event but lack the time or funds to employ a designer. You may enter the words you wish to display on your logo on an AI-based design page.
After that, you have a variety of color and design options to pick from. Then, a selection of arbitrary logos will be shown to you so that the computer can learn your preferences.
Chatbots
Conversational technologies known as chatbots provide a straightforward user interface for chat-driven discussion. They assist AI programming in providing answers to inquiries that are consistent.
They often appear as little helper pop-ups in the bottom corner of websites.
They have received human-language training to respond to inquiries in a number of ways. There are an increasing number of reasons why chatbots are so popular, and they are becoming more and more common in our daily lives.
In the near future, chatbots will even be able to analyze social media, event input, and attendance data.
They will be able to create a timetable just for them based on this data, giving them the greatest event experience possible. For the best return on investment, it will even be able to target and customize social media advertising.
Chatbots can provide a variety of information and engagement for your next live event.
Event Application
Saj Munir, a business owner and frequent event planner, states: “Applications for AI events often operate similarly to chatbots. They have the benefit of being more resilient and providing a wide range of possibilities.
Events schedules, essential documents and presentations, registration features, and on-demand chat capabilities may all be included in an AI program that has been designed.
Large amounts of documentation and information on events may be found in these apps. These capabilities provide a more seamless event launch and the opportunity to provide your guests with a high degree of help while spending less on staff labor.
Even though developing AI event applications is more costly, this solution has the potential to save a lot of money and labor in the long run.
Find out what AI features your preferred provider of event management software is now providing or will be introducing shortly in order to enhance your live event experience.”
Event security and AI
André Disselkamp, founder of Insurancy, believes that AI can help with event planning security. “Live events must be safe and secure for attendees at a time when security and safety problems are often in the headlines.
With tools like face recognition and biometric registration, artificial intelligence is at the forefront of event security. These techniques make it possible to verify attendees’ identities more precisely while minimizing supervision and human mistake.
Instead of having to manually verify each credential, video surveillance may be utilized to scan guests as they pass through venue entrances, for instance.
These AI security solutions also prevent badge switching or even the improper usage of stolen badges.
Although the price of AI security solutions may be high, it may be equal to or even lower than the cost of extra people and the time required for conventional approaches.
In the end, you need to consider how important event attendee safety is to both you, the event planner, and those in attendance. Most people will choose security above price.”
AI event suggestions that are customized
Using attendance data analysis, AI may provide tailored suggestions for events that are likely to be of interest to certain clients. Utilize AI-powered recommendation systems to provide attendees-specific suggestions for sessions or speakers.
This may assist in enhancing the entire event experience and boost consumer engagement and attendance.
Engaging Speaker Introductions & Bios
Rhett Stubbendeck, CEO of LeverageRx, shares: “Event preparation must include excellent introductions and speaker biographies. It establishes the mood for the session and draws people in right away.
You can quickly and effectively write compelling speaker biographies and introductions using AI.
Saving time is one advantage of employing AI to write speaker biographies. You may utilize a speaker’s LinkedIn page to build a bio if they haven’t already submitted one.
AI may search the profile for important information about the person’s history, areas of specialization, and achievements. The bio specifically displays their area of expertise in this manner, making it fit for the conference or event.
AI is also capable of writing speaker introductions in addition to producing biographies. Their bio is used to create an introductory speech that highlights their most noteworthy accomplishments and explains why they are the ideal speaker for the subject.
The audience will be more able to relate to the speaker and their message if these elements are included in the introduction.”
