For those who own a small business or a startup but work out of the office, having a physical business address may be tricky. PO box may be a good solution for some, but it comes with a risk of credibility issues, as well as compromised privacy. Besides, a PO box isn’t the most flexible option for receiving your mail, either.
Probably the best option has a virtual business address that will represent a designated place of your “office,” even though you work from home or anywhere else in the world.
What exactly is a Virtual Mailbox?
A virtual mailbox is a commercial business address as a physical place where customers and vendors can find your company, and where you can receive physical mail and manage it online.
The virtual mailbox service provider receives the mail on your behalf, scans it, and sends you a copy to your email or virtual mailbox. Then you can choose to have it sent to your current physical address. Some of these services offer other useful options that are worth checking out if you work remotely or often travel, like depositing checks remotely or sending packages.
One of the great advantages of having a virtual business address is that you can be at any remote address while your business will still be accessible to your target customers or partners. For example, in one of the growing business hubs such as Arizona, the AZ forward mail service can keep track of your mail without you having to spend money on renting an office space or similar expenses.
What are the benefits of a virtual business address?
Staying professional
As a small business or a startup, a good first impression and professional approach are crucial for growth and success. A virtual office can help you a lot on that path. Showing your business clients that you have a legitimate office address, even if you work from home, is a much better option than giving out your home address or a PO box.
Maintaining a professional image of your business will bring you trust and credibility. Your virtual business address can be there for the aim of online search but also for actual business presence at the location. You can also use this address for other business correspondences, letterheads, or checks, as well as a contact address or email signage.
Various Features
Virtual mailbox services offer various options for your business. From receiving letters and packages from USPS, and any other courier services like UPS and FedEx, to registering your LLC and opening a bank account at that address. You can receive and send invoices or checks and sustain a permanent communication channel for your customers and vendors.
You will get your mail forwarded, scanned, or shredded, depending on your needs and preferences, and always stay updated. Within these services, you can get security, reliability, and often customer service, too. Virtual mailboxes are usually accessible on any device and are easy to use.
Saves Money
Having a virtual business address is much more cost-efficient than renting a physical office or a warehouse. Besides, you will save money on administration and physical labor for work with packages, like moving and sorting.
Even though virtual mailbox services charge a certain monthly fee, the costs will be considerably smaller than when managing only a physical office. This is especially useful for startups that don’t need any revenues wasted on expensive office rents or storefronts but invest better into building their businesses further.
Keeps your business and private place separate
Virtual business addresses will help you maintain the privacy of your home address as you won’t need to expose it. In this way, you’ll also protect your family’s privacy and everyone’s peace of mind.
All in one secure place
You will be dealing with professionals who will sort and organize your mail securely, having it always at your disposal online. Virtual mailing services must ensure your mail will reach the right recipients without exception.
They will also keep you up to date on all posts you receive, and they’ll forward, store, or discard anything according to your selection.
This is a perfect solution for any small business owner, company in transition, or anyone with a nomadic lifestyle, because no matter how often you would change your address, your business branches are moving, or the company undergoes big changes, the mail and other documentation will stay intact without affecting the regular daily business for you or your clients.
