Which Online Signature Software Is Right For Me?
Having online signatures ready for use can significantly improve time efficiency in document management and other work processes. You can cut the turnaround time for submitting paperwork, giving authorization, sending acknowledgments, and other purposes using online signatures.
Did you know that the average professional can send and receive 121 work-related emails daily? This volume can quickly take up 28% of a person’s weekly work hours. With an online signature, however, the amount of time spent sending documents back and forth can be easily reduced. By doing so, you’ll be saving several hours of productivity.
Aside from saving time, online signatures offer other benefits such as security, convenience, reliability, and being paper-free. Overall, it’s a wise investment for individuals and companies alike, which is why more and more people are currently using online signatures.
To use online signatures, you’ll need to subscribe to software where you can upload soft copies of files you need to sign and place your E signature anywhere around the document. As there are various software providers you can choose from, you’ll need to find one that would best suit your needs and preferences.
Besides this, you’ll also need to consider several factors when choosing online signature software. Here are some of them:
Intuitive user interface
You need to test if the online signature software will be user-friendly, primarily when it’s intended to be used by multiple people in your team or department. Suppose you have a remote team member who needs to handle or process documentation regularly. It will be easier to train your team members if the PDF editor or software you choose has an intuitive interface that anyone can quickly get familiar with.
Choosing intuitive and user-friendly software will also be cost-efficient, as the opposite will increase the likelihood of you having to find and purchase another digital signature solution.
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Accessibility
Another factor to consider when selecting an online signature software is accessibility. A software that can be used on many devices and accessed anytime, anywhere is a great investment. You and your employees can handle documentation requirements more quickly and efficiently by using readily available software when needed.
Security
The security of your online signature is a top concern, so you’ll need to consider several features in the software. These features include encryption, audit trail, timestamps, and others. These features will help you keep track of any uses or changes made to the digital signature. Also, you’ll see the IP addresses of the devices used to access the signature.
The security of your online signature is essential to ensure that it won’t be tampered with or used without authorization. Moreover, the legitimacy of your signature should be preserved to avoid any financial or legal implications in the future.
The Association of Certified Fraud Examiners or ACFE reported that an average organization loses 5% of its income due to internal fraud, with more than half of the companies never recovering what was lost. Using digital signatures, you’ll have an added measure to protect your company from the same losses.
Customization options
Do you want to incorporate your brand name, logo, and other text or prints in your online signature? Then, you’ll need software that allows customization. This way, you can achieve the look and design you want and apply it to every document you need to mark with your signature. Also, you can consider this a subtle yet effective way to promote brand awareness for your organization.
Compliance
You’ll also have to check if the software you have in mind can help you create an online signature compliant with your location’s applicable laws and regulations. For instance, if you’re based in the United States, you’ll have to follow the Electronic Signatures in Global and National Commerce Act or ESIGN. This ruling was signed into law in June of 2000, validating electronic records and signatures for use in transactions provided that the signatory has given consent to their usage.
You may also check if your online signature will meet IRS requirements while operating in the US. Doing so would help you prepare tax documents and other files relevant to finances which would be reviewed or authorized by the government agency.
Conclusion
You can choose various options when it comes to online signature software. Hence, you’ll need to carefully review features and compare offers to ensure you get the best quality and value. You’ll also need to consider the service provider’s reputation for reliability and security. Finally, it’s best to look for software that matches your work requirements and preferences to optimize its use.
