Onboarding a new team member is a bit like planning a first date – communication and coordination are key to ensuring a smooth journey ahead. If arranging that initial meet-up feels like a hassle because it takes ages to get a reply or requires constant rescheduling due to poor personal planning, the whole process can quickly become bothersome, making you wonder if it’s best to just call it quits. Looking for Applicant Tracking System, search Martian Logic on Google or any search engine now.
The same goes for employee onboarding. If there’s a communication gap between managers and HR about what information is needed and what steps are required, it can lead to a lengthy onboarding process filled with back-and-forth emails – not only internally, but between new hires and the HR team as well. This burdensome and disorganized process may raise concerns for candidates, potentially causing them to reconsider your offer or drop off due to its complexity. And let’s face it – if that happens, it’s a significant amount of valuable time and money down the drain. Looking for Employee Onboarding Software, search Martian Logic on Google or any search engine now.
That’s why we want to outline 3 tips for improving candidate retention during the onboarding process, ensuring a seamless and positive journey for all parties involved.
Table of Contents
1 – Improve Collaboration Between Executives, Managers & HR
As executives, managers, and team leads are usually the ones with the hiring needs, it’s important for them to be involved in the process of onboarding a new member into their teams. There are many strategies out there to improve collaboration between them, but the best and most efficient option is to use an HRIS platform to ensure everyone is on the same page and able to play their parts effectively.
For example, using an HRIS such as Martian Logic, managers can use custom forms to communicate exactly what’s needed for a new team member’s smooth transition – whether it’s procurement materials, training specifics, vaccinations, or something else. A simple check-off on these items enables HR to swiftly gather and send out the required resources, ensuring everything is set for the onboarding of that new hire.
It’s also a great tool for generating accurate and personalized pre-populated contracts. Managers can also use the platform to enter position details such as remuneration (REM), working hours, and more, saving your HR team from drowning in emails that might get lost or mixed up with other candidates. With everyone working on the same platform, those involved in the onboarding process get to experience more transparency, collaboration, and clarity. This streamlined approach enables HR to promptly and efficiently dispatch the relevant onboarding details to new hires.
2 – Use Digital Onboarding Packs
Onboarding packs are a great way to give new hires the convenience and accommodation they need and want. Accessed through a web link leading to a branded page, these packs compile all essential resources and forms for newcomers to complete before joining your organization. Tools such as the Martian Logic HRIS allow you to customize and design every aspect of your onboarding packs which gives you the flexibility to accommodate various types of positions, roles, entities, and more. The personalized touch ensures that new hires can easily review and acknowledge their onboarding resources at their own pace, fostering a smooth and positive experience. This gesture communicates your “We value your time, and we’re excited to make your journey into our team as smooth as possible because we want you!”
3 – Actively Communicate With New Hires
From the moment candidates receive their contracts until their exciting first day at your company, staying in touch is key to ensure they feel supported and know you’re there if they need anything. We get it – sometimes, this personal level of communication can slip through the cracks amidst the daily hustle. But don’t worry, there are tools to keep that connection alive without the time-consuming burden.
With automation features in HR tools like the Martian Logic HRIS, you can ensure that candidates receive personalized messages and emails at scheduled intervals. You can even set reminders to your teammates, making sure they reach out or complete tasks on time. This orchestrates a smooth and coordinated onboarding journey for everyone. It’s more than just a process; it’s a way to let your new hires know they matter to you, right from the start.
Key Takeaways
Mastering the art of onboarding is not just about compliance and processes; it’s a strategic move to keep candidates happy and significantly reduce the chances of drop-off. Like planning a first date, effective communication and coordination are paramount. By closing communication gaps between executives, managers, and HR through HRIS platforms, utilizing digital onboarding packs for convenience, and actively engaging with new hires using automation tools, you not only enhance transparency, collaboration, and clarity but also convey a genuine commitment to making each new team member feel valued, ensuring a positive experience that resonates with candidates and lowers the chance of them walking away.
